Coordinate a Food Drive

Consider coordinating a food drive or fundraiser at your workplace, school or place of worship.

  1. Please  fill out and submit the Food Drive/Fundraising Form directly through our website. Start by clicking here.
  2. OR You may also fill out the Food Drive/Fundraising Registration Form by downloading it as a (.doc).
  3. Return the downloaded form to The Food Bank of Waterloo Region by post to 50 Alpine Court, Kitchener, Ontario, N2E 2M7, by fax to 519-743-8965 or by email.
  4. Wondering what to donate? Our most needed items are here and Region of Waterloo Public Health has developed guidelines to help you purchase foods that have the maximum nutritional value. See Nutritional Guidelines

Some resources are available by clicking on any of the items listed below or requesting them on the Food Drive/Fund Raising Drive Registration form:

Frequently Asked Food Drive Questions:

I want to run a food drive/fundraiser at my work/school/organization/event. How do I get started?

A food drive or fundraiser can be as simple or as elaborate as you choose, it's all up to you! Your food drive could merely involve placing a box and a sign for donations in your office, or be as exciting as holding competitions and events between colleagues to raise more donations. We have provided some ideas for getting started in our Food Drive Handbook (available for download above).

Whatever you choose to do, the first step when planning your drive is to fill out a Food Drive/Fundraising Registration Form (available for download above). By filling out this form and sending it to us by email, fax, or mail this allows us to make the necessary arrangements with our volunteers for dropping off materials and picking up donations as well as properly thanking our donors.

Do I need to register my food drive/fundraiser? Why?

Yes, you need to register your food drive/fundraiser. We ask that all coordinators fill out and send in a registration form for all food or fundraising events so that we can schedule any deliveries of supplies or donation pick-ups with our volunteer drivers and driver's assistants as well as keep track of food drives and fundraisers during our official Fall and Spring Food Drives. This will help to make your food drive or fundraiser run more smoothly by making all necessary arrangements in advance (especially pick-up and delivery dates) and help us provide the assistance needed to make your drive a success.

I need boxes/bins/posters/banners/cash boxes for my food drive/fundraiser. How do I get these?

You can indicate the supplies you need for your food drive on your Food Drive/Fundraising Registration Form (in the bottom portion of the form). Please indicate clearly the quantity you require and either the date you will pick them up from our warehouse or the date you would like our volunteers to deliver these supplies on your form.

You can pick up your supplies from our warehouse at any time during our business hours (Monday to Friday, 8:30AM - 4:30PM). Please also be aware that you can download handbooks, posters, fact sheets, and donation tracking sheets directly from our website (available for download above). You can also use your own boxes or containers to collect the donations during your drive.

Will The Food Bank pick up my donation?

You can help your donation go further by dropping it off to our warehouse. Our business hours are from 8:30AM - 4:30PM Monday to Friday and we accept donations at any time during our business hours. Our volunteers can help you unload and weigh your donation while you are here. By dropping off your donation to us we can save on fuel costs and valuable volunteers resources.

If, however, you have more than you can transport we can arrange with our volunteer drivers to pick up your donation when your drive is finished. Your preferred pick-up date must be indicated on your Food Drive/Fundraising Registration form (in the middle section of the form). Please be aware that the date you indicate on your form is a preferred pick-up date and may have to be changed due the availability of volunteers and vehicles, especially during our Spring and Fall Food Drives and during the busy Holiday season. If your preferred pick-up date needs to be changed we will make every effort to arrange an appropriate alternate date with you. We suggest that you send your registration form to arrange your pick-up well in advance to help us schedule your preferred pick-up date.

Where can I drop off my donation?

Donations can be dropped off to our warehouse at 50 Alpine Court in Kitchener at any time during our business hours (8:30AM - 4:30PM Monday to Friday). If you are unable to deliver your donation to our facility during business hours you can drop it off to your nearest grocery store Food Bank of Waterloo Region collection bin (usually located near the customer service desk or the store entrance). During our official Spring and Fall Food Drives you can also drop off your donation to your nearest Fire Hall in the KW area. Please be aware that donations made to both grocery stores and fire halls are counted anonymously since they will not be weighed separately before being delivered to us.

What if I want to raise financial donations?

When collecting funds on our behalf you must first fill out a Food Drive/Fundraising Registration Form. You may request cash boxes and donations tracking sheets to either be picked up by you or delivered by our volunteers. Donations Tracking Sheets are also available for download above. On these sheets you can list the names and information of donors for receipting purposes. Please include this sheet with your donation. You can either drop off these funds at our office at 50 Alpine Court during our business hours or include your financial donation with your food donation being picked up by our volunteers. Cheques should be made payable to The Food Bank of Waterloo Region. You can either send your cheque by mail or drop it off to our office at 50 Alpine Court along with your Donations Tracking Sheet (if applicable).

Charitable tax receipts will be issued for all donation amounts.

When/How will I know how much food/funds I raised?

We process and send Thank You letters to our donors for all donations of food within one month of receiving them. We include your donation total(s) in your Thank You letter. Thank You letters and receipts for financial donations are processed and sent within 3 business days of receiving them. If you have not received your Thank You letter or receipt within this time frame please contact us as soon as possible.

If you have any further questions please feel free to contact us and we will be happy to help!

Although fairly straightforward, organizing a food drive does take time and effort. The Food Bank recognizes that holding a food drive is not always possible. The Food Bank also happily accepts financial donations, both on an individual and organization level. The challenge of feeding the hungry in our community can best be met by working together. Thanks to your support, we will make a difference in the lives of the less fortunate in our community. Check our Events Calendar for other ways you can help.

Please also see our Third Party Events page for more information and an outline of our policies regarding third party events.